Executive Assistant – Head of Legal (Primary Support)

Job description

About this role

About the Company We are a rapidly expanding global dessert brand with: ● 360+ locations across the United States ● 10 locations in the UK ● 10 locations in Canada ● Ongoing international expansion Our executive team is scaling, and we are seeking a highly organized and experienced Executive Assistant to provide dedicated support to our Head of Legal, with additional expense-reporting support for up to three executives. This role requires professionalism, discretion, and the ability to operate in a fast-paced, corporate environment. Role Overview The Executive Assistant will provide full-time administrative support to the Head of Legal, with…

Responsibilities

• Executive Calendar Management
• ● Manage and maintain a complex executive calendar
• ● Schedule, reschedule, and coordinate internal and external meetings
• ● Prioritize requests and protect executive time
• ● Coordinate with stakeholders to ensure efficient scheduling

Qualifications and requirements

• ● 3–5+ years experience as an Executive Assistant supporting senior leadership
• ● Strong experience in calendar management for executives
• ● Experience handling executive expense reporting
• ● Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• About the Company We are a rapidly expanding global dessert brand with: ● 360+ locations across the United States ● 10 locations in the UK ● 10 locations in Canada ● Ongoing international expansion Our executive team is scaling, and we are seeking a highly organized and experienced Executive Assistant to provide dedicated support to our Head of Legal, with additional expense-reporting support for up to three executives. This role requires professionalism, discretion, and the ability to operate in a fast-paced, corporate environment. Role Overview The Executive Assistant will provide full-time administrative support to the Head of Legal, with additional shared expense management responsibilities across the executive team. This role is primarily focused on: ● Calendar management ● Expense reporting ● Travel coordination ● Executive-level administrative support The ideal candidate is structured, proactive, and comfortable working within established corporate systems and processes. Key Responsibilities Executive Calendar Management ● Manage and maintain a complex executive calendar ● Schedule, reschedule, and coordinate internal and external meetings ● Prioritize requests and protect executive time ● Coordinate with stakeholders to ensure efficient scheduling ● Monitor and manage inboxes related to scheduling needs Expense Reporting & Administration ● Manage monthly expense reporting using SAP Concur ● Collect, organize, and upload receipts ● Submit expense reports accurately and on time ● Provide expense support for up to three executives Travel Coordination ● Book and coordinate executive travel (primarily train travel) ● Manage itineraries and scheduling changes ● Ensure smooth travel logistics and documentation Executive & Admi