AIA Billing Specialist

Job description

About this role

At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage construction billing, contracts, bonding, and project documentation across multiple active commercial projects. This is a specialized construction operations role. We’re specifically looking for someone with experience supporting a U.S.-based general contractor or commercial construction company and hands-on expertise with AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds .

Responsibilities

• - Prepare and submit AIA G702/G703 payment applications
• - Build, maintain, and update Schedule of Values (SOV)
• - Track retainage and project payment milestones
• - Ensure billing packages are accurate and submitted on time
• - Identify billing issues before they impact project cash flow
• - Organize and manage commercial construction contracts
• - Coordinate bid bonds, performance bonds, and maintenance bonds
• - Prepare and submit required bonding documentation
• - Communicate with bonding companies, municipalities, contractors, and other stakeholders
• - Track contractual requirements and documentation deadlines
• - Maintain project records, milestones, and documentation
• - Update Buildertrend or similar construction management systems
• - Keep project and CRM data accurate and current
• - Organize contracts, permits, billing records, and supporting documents
• - Participate in project meetings and provide status updates
• - Coordinate with clients, contractors, vendors, and project stakeholders
• - Support pre-construction and pre-sales administration
• - Follow up proactively on outstanding documentation
• - Keep leadership informed of billing, bonding, and documentation risks

Qualifications and requirements

• - Remote experience supporting a U.S.-based general contractor or commercial construction company
• - Hands-on experience with AIA billing
• - Strong knowledge of G702/G703 payment applications
• - Experience creating and maintaining Schedule of Values (SOV)
• - Experience tracking retainage
• - Knowledge of construction bonding, including:
• - Bid bonds
• - Performance bonds
• - Maintenance bonds
• - Strong Microsoft Excel and Office skills
• - Excellent written and spoken English
• - Exceptional attention to detail and deadline management
• - Ability to independently manage multiple active projects