Legal Assistant - Business & Corporate Attorney Support

Job description

About this role

We are a staffing agency hiring on behalf of a firm seeking a Legal Assistant with at least three years of experience supporting a business or corporate attorney in the United States. This role combines substantive corporate support (entity formation and maintenance, governance documents, contract preparation, and closing coordination) with day-to-day file, calendar, billing, and administrative management for the firm's attorneys and clients.

Responsibilities

• - Open, organize, and maintain client and matter files across all case management systems.
• - Draft, proofread, and format correspondence and routine corporate documents for attorney review (e.g. written consents, resolutions, NDAs, entity formation and qualification filings, cover letters).
• - Prepare and maintain corporate minute books, cap tables, and entity records.
• - Track and calendar filing deadlines, closing schedules, and corporate compliance dates (annual reports, registered agent renewals, license renewals).
• - Coordinate closings and corporate transactions, including signature pages and closing binders.

Qualifications and requirements

• - Minimum of 3 years of experience supporting a business or corporate attorney (or attorneys) at a U.S. law firm, in-house legal department, or comparable setting.
• - Working familiarity with corporate governance documents and terminology (e.g., operating agreements, bylaws, resolutions, stock/membership certificates, formation and qualification filings).
• - Excellent attention to detail and accuracy, particularly in proofreading and reviewing legal and corporate documents.
• - Excellent organizational and time management skills, with a proven ability to manage multiple deadlines independently.
• - Strong analytical and problem-solving skills, with sound judgment about when to resolve an issue directly versus escalate to an attorney.