Executive Assistant (Business Support)

Job description

About this role

Overview We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive. This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.

Responsibilities

• Inbox & Communication Management (CORE)
• Manage and triage incoming emails
• Respond, redirect, or decline requests on behalf of the executive
• Act as a gatekeeper — ensuring only high-priority items reach the executive
• Route requests to relevant team members

Qualifications and requirements

• Strong experience in Executive Assistant or similar role
• Excellent judgment and decision-making ability
• Ability to confidently say “no” on behalf of executive
• Highly organized and detail-oriented
• Comfortable working in structured, fast-paced environments
• Overview We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive. This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency. Key Responsibilities Inbox & Communication Management (CORE) Manage and triage incoming emails Respond, redirect, or decline requests on behalf of the executive Act as a gatekeeper — ensuring only high-priority items reach the executive Route requests to relevant team members Calendar & Time Protection Manage and optimize executive calendar Decline or reschedule unnecessary meetings Ensure time is allocated effectively Business Operations Support Assist in keeping internal workflows on track Support coordination across team members Ensure follow-ups and tasks are completed Collaboration with EA Team Work under and alongside the current EA Learn systems and processes quickly (within ~2 weeks) Transition into independent support after onboarding Requirements Strong experience in Executive Assistant or similar role Excellent judgment and decision-making ability Ability to confidently say “no” on behalf of executive Highly organized and detail-oriented Comfortable working in structured, fast-paced environments Experience with Google Workspace AI awareness or willingness to learn Nice to Have Experience supporting high-level executives Experience in fast-growing or high-demand environments Location: RemoteType: Full-TimeWorking Hours: 10:00 AM – 7:00 PM Pacific TimeTraining Period: Must be open to working overnight hours temporarily (approx. 2 weeks)