Maintenance Ops Coordinator

Job description

About this role

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. Our client is a growing private aviation company committed to maintaining the highest standards of safety, reliability, and operational excellence. As the organization continues to expand, they are seeking a Maintenance Ops Coordinator to coordinate aircraft maintenance activities, ensure regulatory compliance, and maximize fleet availability through proactive maintenance planning and vendor coordination.

Responsibilities

• Develop and maintain maintenance schedules based on aircraft utilization, flight hours, calendar intervals, and regulatory requirements.
• Monitor upcoming inspections, maintenance events, and component replacement schedules to ensure continued airworthiness.
• Coordinate scheduled maintenance activities to minimize aircraft downtime and operational disruption.
• Build and manage detailed maintenance work packages for planned maintenance events.
• Coordinate directly with maintenance facilities, repair stations, OEMs, and third-party vendors.
• Obtain and evaluate maintenance estimates, repair proposals, and completion timelines.
• Monitor maintenance progress and communicate status updates to internal stakeholders.
• Escalate delays and work collaboratively with vendors to maintain maintenance schedules.
• Maintain accurate aircraft maintenance records and supporting documentation.
• Ensure compliance with FAA regulations, manufacturer recommendations, and company maintenance programs.
• Verify maintenance records, logbook entries, and airworthiness documentation.
• Support aircraft audits and regulatory inspections.
• Partner with Flight Operations to coordinate aircraft availability and maintenance scheduling.

Qualifications and requirements

• 3–5 years of experience in aircraft maintenance planning, maintenance control, or maintenance coordination.
• Previous experience supporting Part 135 or Part 91 flight operations is strongly preferred.
• Experience managing aircraft maintenance records, inspections, and regulatory compliance.
• Familiarity with FAA maintenance regulations and aircraft documentation requirements.
• Experience coordinating with maintenance vendors, repair stations, and OEMs.
• Strong organizational and project management skills.
• Excellent attention to detail and documentation accuracy.
• Ability to manage multiple aircraft maintenance events simultaneously.
• Proficiency with Microsoft Office Suite.
• Experience using aircraft maintenance tracking software such as CAMP, Corridor, Traxxall, or similar platforms.
• Strong communication and stakeholder coordination skills.
• Excellent analytical and problem-solving abilities.
• Ability to prioritize competing maintenance activities while maintaining regulatory compliance.
• Proactive and highly organized with exceptional follow-through.