Senior Executive Assistant

Job description

About this role

The Senior Executive Assistant will serve as a trusted support partner to the CEO, managing calendar and inbox priorities while coordinating projects, communications, meetings, travel, and administrative responsibilities. The Senior Executive Assistant will act as a key point of coordination between the CEO, internal teams, and external stakeholders, helping ensure deadlines are met, information flows efficiently, and important priorities do not fall through the cracks.

Responsibilities

• Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and protecting time for key priorities.
• Coordinate internal and external meetings while ensuring appropriate preparation and follow-up.
• Monitor and organize the CEO's inbox, identifying and prioritizing important communications.
• Draft email responses and other correspondence on behalf of the CEO when appropriate.
• Track important requests, commitments, and follow-ups to ensure action items are completed.
• Proactively anticipate scheduling and communication needs rather than waiting for direction.
• Coordinate projects and initiatives across multiple teams and stakeholders.
• Track project timelines, deliverables, deadlines, and outstanding action items.
• Follow up with team members to ensure commitments and deadlines remain on track.
• Keep the CEO informed of project progress, risks, delays, and important developments.
• Help coordinate resources and information required to move projects forward.
• Maintain visibility across multiple concurrent priorities and proactively identify potential blockers.
• Act as a key point of contact between the CEO and internal teams.
• Coordinate communication with external stakeholders on behalf of the CEO.

Qualifications and requirements

• 5+ years of experience as an Executive Assistant, Senior Executive Assistant, or similar executive support professional.
• Proven experience directly supporting CEOs or other C-level executives.
• Significant hands-on experience managing complex executive calendars and inboxes.
• Experience coordinating projects, deadlines, and deliverables across multiple stakeholders.
• Experience managing executive meetings, travel arrangements, and administrative logistics.
• Experience drafting professional communications on behalf of senior executives.
• Experience operating in fast-paced, high-demand environments with competing priorities.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong calendar and inbox management capabilities.
• Strong project coordination and follow-through skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to anticipate needs, identify potential issues, and act proactively.
• Strong judgment when prioritizing executive requests and responsibilities.
• Ability to work independently without requiring constant direction.