Medical Customer Support Representative

Job description

About this role

We are looking for a reliable, organized, and customer-focused Medical Customer Support Representative to support daily administrative and client-facing operations. This role will handle incoming calls, client inquiries, appointment scheduling, client intake, calendar management, and general administrative support. The ideal candidate is professional, bilingual in English and Spanish, comfortable handling confidential information, and able to multitask in a fast-paced environment.

Responsibilities

• Handle incoming customer support and receptionist calls professionally.
• Transfer calls and make announcements to clients when needed.
• Respond to client questions and provide timely assistance.
• Maintain a professional and welcoming phone presence.
• Conduct client intakes over the phone and accurately collect required information.
• Communicate with clients through phone and email.
• Handle client inquiries while maintaining confidentiality and professionalism.
• Follow up on client requests and ensure timely resolution.
• Manage calendars and schedule appointments and meetings.
• Coordinate scheduling changes, confirmations, and rescheduling.
• Ensure appointments and calendar information remain accurate and up to date.
• Prepare basic reports and assist with organizing team workflows.
• Track tasks, follow-ups, and administrative activities.
• Maintain accurate records and documentation.
• Provide general support with day-to-day administrative operations.

Qualifications and requirements

• Previous experience in customer service, receptionist, or a similar role.
• High school diploma or equivalent.
• Strong knowledge of HIPAA, confidentiality, and patient privacy requirements.
• Fully bilingual in English and Spanish.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft 365, including Outlook, Word, and Excel.
• Familiarity with Google Calendar and Gmail.
• Strong organizational and multitasking abilities.
• Excellent attention to detail.
• Ability to work EST hours.
• Reliable internet connection and professional remote-work setup.
• Professional and confident when communicating with clients by phone and email.
• Comfortable handling confidential and sensitive information.
• Adaptable and able to respond quickly to changing priorities.