Personal Assistant / Virtual Assistant to His Excellency

Job description

About this role

This role supports His Excellency, a senior government official who serves as Secretary General of the Supreme Council of Youth and Sports, chairman of approximately five companies, and a board member of two others. His schedule is extremely demanding, running Sunday to Thursday with regular extra hours over the weekend.

Responsibilities

• - Manage and adjust a fast-changing weekly schedule, including short-notice changes (e.g., arranging an urgent call within the hour).
• - Coordinate meetings and calls via Google Meet and other Google Workspace tools.
• - Research and present travel options on short notice — flights, hotels, and rental options — often with multiple choices for His Excellency to select from.
• - Make bookings and reservations (restaurants, accommodation, travel) sometimes on evenings or weekends.
• - Handle ad hoc purchasing requests (e.g., sourcing and buying specific items on request).

Qualifications and requirements

• - Fast — able to respond and act quickly under tight deadlines.
• - Accurate — high attention to detail, even when working at speed.
• - Highly organized — able to juggle multiple simultaneous requests without losing track.
• - Able to work under high-intensity pressure.
• - Confident and direct communicator — comfortable pushing back, flagging issues, or saying “I don’t have enough time for that” rather than staying quiet under pressure. His Excellency is direct and values someone who isn’t intimidated by a strong personality.