Bilingual Accounts Payable & Bookkeeping Virtual Assistant

Job description

About this role

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. An established concrete and masonry construction company in North Carolina is seeking a full-time bilingual Accounts Payable & Bookkeeping Virtual Assistant to support subcontractor billing, accounts payable, expense tracking, and accounting data management. The VA will work primarily within QuickBooks and the company's internally developed application, verifying subcontractor bills and transferring accurate project and financial information between systems.

Responsibilities

• Review and verify subcontractor bills and supporting documentation
• Enter approved bills, expenses, and related financial information into QuickBooks
• Assist with accounts payable and subcontractor payout preparation
• Categorize expenses and income accurately
• Maintain organized accounting records and supporting documentation
• Identify missing, duplicate, or inconsistent information
• Transfer measurements, subcontractor bills, and project information from the company's internal application into QuickBooks
• Enter and maintain subcontractor log sheets and worksheets
• Compare submitted information against purchase orders and approved pricing
• Identify discrepancies and coordinate clarification with internal supervisors
• Maintain accurate project-related financial records
• Communicate with supervisors, vendors, and subcontractors when clarification is required
• Assist with Spanish-language information or documentation as needed
• Maintain organized digital records and trackers
• Support additional accounting and administrative workflows as assigned
• Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Qualifications and requirements

• Previous bookkeeping or accounts payable experience required
• QuickBooks experience required
• English/Spanish bilingual proficiency required
• Experience with expense categorization and financial data entry required
• Construction, contracting, or subcontractor accounting experience a plus
• Strong Excel or spreadsheet skills
• Strong attention to detail and numerical accuracy
• Strong bookkeeping and accounts payable background
• Highly accurate and detail-oriented
• Comfortable identifying discrepancies rather than simply entering information
• Fluent or highly proficient in both English and Spanish
• Organized and dependable
• Comfortable working with construction-related financial information
• Able to work independently within established approval processes