Senior Medical Scribe / Charting Virtual Assistant (Part-Time)

Job description

About this role

We are seeking a Senior-Level Medical Scribe / Charting Virtual Assistant to support a Nurse Practitioner in daily documentation, patient note preparation, and administrative tasks. This role requires close attention to detail, accuracy, client confidentiality, and familiarity with medical terminology. Experience in healthcare is highly preferred as the role involves real-time note-taking and charting. You will work directly with the Nurse Practitioner to ensure that all patient encounters are properly documented, stored, and organized using the client’s preferred tools.

Responsibilities

• 1. Charting and Medical Scribing (For Documentation)
• Create accurate and comprehensive medical documentation during or after patient encounters.
• Ensure that all patient interactions, assessments, diagnoses, treatment plans, and follow-up instructions are properly recorded.
• Maintain consistency in formatting and medical terminology to support clinical workflows.
• Review charts for completeness and follow clinical documentation standards.
• 2. Real-Time Note-Taking During Phone Calls
• Join phone calls with the Nurse Practitioner and patients to document symptoms, concerns, medical history updates, and treatment notes.
• Capture key information clearly and concisely to assist the provider in delivering efficient patient care.
• Organize notes promptly after each call to ensure smooth charting and record-keeping.
• 3. Preparing Patient Notes Before Appointments
• Receive a list of patients scheduled for the day from the Nurse Practitioner.
• Pre-fill or prepare notes by reviewing previous medical history, diagnoses, and relevant information to streamline the consultation.
• Verify that all required forms, data, and fields are ready for the Nurse Practitioner before each patient call or visit.
• 4. Documentation Management Using OneDrive
• Upload, organize, and maintain patient documentation securely in OneDrive.
• Ensure files are labeled correctly and stored following the client’s folder structure and confidentiality standards.

Qualifications and requirements

• Senior-Level Experience as a Medical Scribe, Healthcare VA, Nurse VA, or similar role
• Strong knowledge of medical terminology and clinical documentation
• HIPAA Certified (Preferred; highly prioritized)
• Previous experience supporting a Nurse Practitioner or medical professional
• Excellent English communication skills (written and verbal)
• Strong organizational skills with high accuracy in documentation
• Ability to work part-time during mid to late afternoon PST
• Tech-savvy with experience in:
• PointClickCare (preferred but not required)
• Ability to handle fast-paced workloads (20–30 patients/day)
• High integrity and commitment to confidentiality
• OneDrive – For secure file and documentation storage
• PointClickCare – Experience preferred, but training can be provided
• Any additional communication or documentation tools used by the Nurse Practitioner