Opportunity overview
What you should know
We checked this opportunity from 20four7VA. It is listed as Worldwide.
The work location is Remote — worldwide. Employer-stated compensation: Salary not included in the job posting.
Job description
About this role
A growing event planning and production agency is seeking a highly organized Executive Assistant & Business Operations Virtual Assistant to support the owner with executive administration, workflow organization, operational efficiency, and day-to-day business support. The ideal candidate is a proactive Executive Assistant who enjoys improving processes, organizing information, and helping leadership operate more efficiently. This role will begin with approximately 10 hours per week and is expected to expand significantly as the VA becomes integrated into the business and takes ownership of additional operational responsibilities.
Responsibilities
- Manage and organize the owner's inbox, calendar, and daily priorities
- Assist with scheduling meetings and implementing calendar management best practices
- Coordinate follow-ups, reminders, and action items
- Help organize executive workflows and improve day-to-day efficiency
- Assist with general executive administrative tasks as assigned
- Review and organize vendor paperwork and required documentation
- Request missing contracts, insurance certificates, logos, and supporting documents from vendors
- Maintain organized filing systems for event documentation and digital assets
- Assist with organizing event photos and digital archives using established workflows
- Support ongoing process documentation and workflow improvements
- Assist with bank and credit card reconciliations
- Maintain spreadsheets and tracking reports
- Support quoting and proposal preparation for projects
- Assist with CRM cleanup and database organization
- Support general administrative projects as assigned
- Recommend and implement simple workflow improvements
- Help organize Microsoft 365 systems and digital files
- Assist with implementing scheduling tools, templates, and business automation where appropriate
- Research technology solutions that improve operational efficiency
Qualifications and requirements
- Previous Executive Assistant or Senior Administrative Assistant experience required
- Strong Microsoft 365 proficiency preferred
- Advanced Excel or spreadsheet experience preferred
- Experience supporting business owners or executives preferred
- Experience organizing business processes and documentation
- CRM experience (Constant Contact preferred)
- Strong organizational and project coordination skills
- Excellent written and verbal English communication skills
- Experienced Executive Assistant with strong business operations experience
- Highly organized and process-oriented
- Comfortable improving systems and workflows
- Technology-forward and quick to learn new software
- Strong Microsoft 365 proficiency
- Excellent Excel and spreadsheet skills
- Proactive problem solver who enjoys identifying opportunities for improvement
- Strong written and verbal English communication skills
- Professional, dependable, and comfortable supporting executive leadership
- Constant Contact (Preferred)
- Google Workspace (Preferred)
The description, responsibilities and qualifications used for this page and its JobPosting data appear above. Use the application action in the Job snapshot to confirm any later changes before applying.
Why you may be eligible
The source says applicants worldwide may apply. You should still confirm time-zone, work-authorization and experience requirements.
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How this listing was checked
- Source status
- Applicant-tracking source confirmed
- Employer or source
- 20four7VA
- Source checked
- September 7, 2026
- Application destination
- Employer or official applicant-tracking website
- Work setup and location
- Remote · Remote — worldwide
- Who can apply
- Worldwide · Confirmed by source
- Pay
- Not stated by employer
- Deadline
- Not stated by employer
We check the source and visible requirements, but the employer controls changes and the final hiring decision. Confirm the latest requirements before applying.