Bookkeeping & QuickBooks Virtual Assistant

Job description

About this role

The immediate priority is straightforward but important: accurately entering daily restaurant sales information into QuickBooks Online based on reports provided by the client's customers. The client has an established process for these entries and will provide direction on how the information should be recorded. This position will begin at 10 hours per week as the client introduces virtual assistance into his business for the first time. The intention is to gradually delegate additional repeatable bookkeeping and business support processes as SOPs are established, with the potential for the position to grow significantly in hours over time.

Responsibilities

• Enter daily restaurant sales activity into QuickBooks Online
• Review client-provided sales reports and accurately transfer required information
• Follow established account mapping and data-entry procedures
• Maintain accurate and consistent bookkeeping records
• Identify missing, unclear, or inconsistent information for client review
• Assist with catch-up entries and outstanding bookkeeping data as needed
• Perform accurate recurring financial data entry
• Organize supporting reports and documentation
• Maintain consistency across recurring entries
• Review completed work for accuracy before submission
• Follow documented processes and client-provided SOPs
• Assist with additional repeatable administrative tasks as they are introduced
• Learn and follow new workflows developed by the client
• Help document recurring processes as appropriate
• Support additional bookkeeping and business operations projects as the role develops
• Assume additional bookkeeping and administrative responsibilities as workflows are established
• Support other businesses and projects managed by the client
• Potentially assist with lead generation, appointment setting, or outbound calling if the selected candidate has relevant experience
• Increase weekly hours as additional responsibilities are delegated

Qualifications and requirements

• QuickBooks Online experience required
• Previous bookkeeping or accounting support experience required
• Financial data-entry experience required
• Strong attention to detail and accuracy
• Experience working with recurring transaction or sales data preferred
• Restaurant or hospitality bookkeeping experience is a plus but not required
• Strong organizational and time-management skills
• Lead generation, appointment setting, or outbound calling experience is a plus for potential future responsibilities
• Highly accurate and detail-oriented
• Comfortable working with financial data
• Reliable with repetitive, process-driven work
• Able to follow established instructions and account mappings consistently
• Organized with strong follow-through
• Comfortable learning new workflows as responsibilities expand
• Interested in growing with the client into a broader long-term support role