Opportunity overview
What you should know
We checked this opportunity from Assist World. It is listed as South Africa.
The work location is South Africa. Employer-stated compensation: Salary not included in the job posting.
Job description
About this role
Overview We are seeking a highly organized, personable, and proactive Executive/Admin Assistant to support a fast-paced events & entertainment business specializing in weddings, corporate events, AV, lighting, and DJ services. This role is ideal for someone who thrives in a people-facing support role and enjoys balancing client communication, admin coordination, and operational follow-through. You will act as the owner’s right hand — ensuring leads are followed up with consistently, clients feel supported, and critical event paperwork and logistics never slip through the cracks. The ideal candidate is warm, conversational, detail-oriented,…
Responsibilities
- Lead & Client Follow-Up (CORE)
- Follow up with warm leads via calls, texts, emails, and CRM communication
- Maintain consistent follow-up cadence until leads convert or close
- Send templated emails, event information, quotes, videos, and photos
- Schedule discovery calls, consultations, and site visits
Qualifications and requirements
- Lead & Client Follow-Up (CORE)
- Follow up with warm leads via calls, texts, emails, and CRM communication
- Maintain consistent follow-up cadence until leads convert or close
- Send templated emails, event information, quotes, videos, and photos
- Schedule discovery calls, consultations, and site visits
- Overview We are seeking a highly organized, personable, and proactive Executive/Admin Assistant to support a fast-paced events & entertainment business specializing in weddings, corporate events, AV, lighting, and DJ services. This role is ideal for someone who thrives in a people-facing support role and enjoys balancing client communication, admin coordination, and operational follow-through. You will act as the owner’s right hand — ensuring leads are followed up with consistently, clients feel supported, and critical event paperwork and logistics never slip through the cracks. The ideal candidate is warm, conversational, detail-oriented, and able to communicate naturally with clients without sounding scripted or robotic. Location & Schedule Remote Strong preference for South Africa-based candidates Part-time to start (20 hrs/week) Potential to grow into full-time (40 hrs/week) Must overlap with US Eastern Standard Time (EST) working hours Occasional weekend availability during busy event season required Key Responsibilities Lead & Client Follow-Up (CORE) Follow up with warm leads via calls, texts, emails, and CRM communication Maintain consistent follow-up cadence until leads convert or close Send templated emails, event information, quotes, videos, and photos Schedule discovery calls, consultations, and site visits Keep communication friendly, natural, and relationship-focused Admin & Coordination Manage inboxes and calendars Confirm appointments and reminders Handle Certificates of Insurance (COIs) and venue paperwork Ensure venues receive all required documentation before events Update CRM notes, tasks, and lead statuses accurately Create and improve templates, checkli
The description, responsibilities and qualifications used for this page and its JobPosting data appear above. Use the application action in the Job snapshot to confirm any later changes before applying.
Why you may be eligible
The source lists South Africa as the eligible location. Confirm that you meet any work-authorization, time-zone and experience requirements.
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How this listing was checked
- Source status
- Applicant-tracking source confirmed
- Employer or source
- Assist World
- Source checked
- September 9, 2026
- Application destination
- Employer or official applicant-tracking website
- Work setup and location
- Remote · South Africa
- Who can apply
- South Africa · Confirmed by source
- Pay
- Not stated by employer
- Deadline
- Not stated by employer
We check the source and visible requirements, but the employer controls changes and the final hiring decision. Confirm the latest requirements before applying.