Healthcare Recruitment & Operations Coordinator

Job description

About this role

Fill in our application form and upload your CV. This stores your profile in our Applicant Tracking System (ATS) and places you into our active job pipelines, making it easier for us to match you with current and future opportunities.

Responsibilities

• - Conduct initial screening calls with Physicians, Nurse Practitioners, and Physician Assistants.
• - Gather and accurately record key candidate information during screening calls.
• - Confirm candidates' salary expectations and compensation requirements.
• - Establish whether candidates have previous Skilled Nursing Facility (SNF) experience.
• - Confirm candidates' location and willingness to travel or commute.
• - Discuss travel requirements and practical availability for relevant opportunities.
• - Determine whether candidates are seeking full-time or part-time employment.
• - Assess basic suitability against the practical requirements of each opportunity.
• - Prepare clear and accurate candidate screening summaries for further review.
• - Coordinate follow-up communication with candidates.
• - Schedule interviews and manage calendar invitations.
• - Ensure candidates receive timely, professional, and consistent communication throughout the early stages of the recruitment process.
• - Follow up with candidates regarding outstanding information or next steps.
• - Manage and organise emails and respond to routine enquiries where appropriate.
• - Identify and flag urgent or important matters requiring escalation or senior attention.
• - Maintain calendars and coordinate meetings and appointments.
• - Schedule across multiple United States time zones, including Eastern and Central Time.
• - Run reports and assist with tracking recruitment and operational activity.
• - Maintain accurate records, spreadsheets, trackers, and internal systems.
• - Follow up on outstanding information, documentation, and action items.
• - Ensure assigned tasks are completed within agreed timelines.
• - Help monitor priorities and keep track of outstanding operational requirements.
• - Provide general administrative and operational support as business priorities develop.
• - Communicate regularly with the wider team regarding outstanding tasks, updates, and priorities.
• - Review charts and related documentation from an administrative and quality-control perspective.
• - Identify missing information, incomplete criteria, documentation gaps, recurring patterns, or potential issues.
• - Flag inconsistencies or unusual information requiring further attention.
• - Escalate findings to the appropriate clinical or operational team member for review.
• - Maintain accurate records of findings and follow-up actions where required.

Qualifications and requirements

• - Healthcare or medical administration
• - Recruitment or talent acquisition
• - Candidate screening or interview coordination
• - Administrative or operations coordination
• - Working in a healthcare, medical, or professional services environment